Hampton Downs Terms & Conditions

Change of Vehicle/Driver

If you need to change the Vehicle OR Driver for any reason BEFORE the event, you can do so by letting our staff know on the day at the registration desk and pay the $40 admin fee (in cash).

Refund Policy

  • If you can no longer make the event for whatever reason, there are no refunds however you can change the driver on the day (see above).
  • Any ‘no shows’ to the event or emailing afterwards will forfeit your entry. No refunds or transfers will be made.

Covid-19

In case of cancelation or postponement, your entry will automatically be transferred to the next possible event date.

Terms and Conditions

  • All drivers must hold a minimum restricted licence. If you wish to have passengers in your car, you need a full licence. WOF or Registration is not needed but each car must pass a safety check to be allowed on the track. No exceptions or refunds if your car fails to meet the criteria. The scrutineer’s decision is final. You (the driver) must take your car and drivers’ licence to the scrutineering bay in the allocated time. It is the drivers’ responsibility to ensure your vehicle is properly prepared for the event (please see Safety Check page for more details).
  • Vehicles are preferred to have a minimum third-party insurance with motorsport insurance for this event. You will be personally responsible for all costs and damage associated with injuries or damages done by you or your passengers in the event of an accident. Downtime Entertainment, 4 & Rotary Promotions, Hampton Downs Motorsport Park and the promoters accept no responsibility for any damage, theft, or loss over the weekend.
  • Downtime Entertainment and 4 & Rotary Promotions have zero tolerance for drivers drinking while the track is open. Random breath tests may take place over the weekend, and any driver with a blood alcohol reading of over 0.00 may have their Driver band removed.
  • All drivers are required to wear enclosed shoes while on the track. For the following sessions (Burnouts, Drifting, Roll Racing, Grip Sessions), drivers are required to wear helmets and non-flammable clothing with full coverage from neck to ankles.
  • All drivers are to follow instructions from the Downtime Entertainment, 4 & Rotary Promotions or Hampton Downs staff.
  • All events will go ahead, rain or shine.
  • All drivers and passengers must have the correct wristband on at all times. These are waterproof and may not be removed over the duration of the event. If security or staff notice wristbands have been tampered with, you will be removed from the venue, or be made to purchase another one. If your wristband is removed due to misbehaviour around the venue, no refunds or exchanges are given.
  • Drivers are welcome to bring a different vehicle through registration if their original vehicle is unable to make it, however drivers’ licence information must match what is entered online to be eligible to pick up your drivers’ wristband. Competitors are not allowed to swap or transfer competitor stickers to other vehicles. If caught, you will be asked to leave the event without any refunds and with a ban of future Downtime Entertainment, 4 & Rotary Promotions events. We will be checking individual vehicle against the registered information (Rego, Year, Make, Model and colour).
  • Passengers must sign and indemnity form and pay the fee for their passenger wristband before attempting to get in a car. The Driver may not get on the track unless all passengers have the correct wristband.
  • One driver per car only. If your mate wants to have a drive, they will need to pay the full drivers entry price to be able to drive your car. Same deal if you want to bring two cars along. You will need to register both cars separately.
  • Any damage caused to any property must be paid for. This includes but is not limited to Walls, Barriers, Fences, Signage, Equipment as well as fluid drop materials. Staff have the right to detain the vehicle/s in question as collateral until full payment has been made and/or the cost of clearing/cleaning will be passed on to the competitor. Drivers are responsible for their actions on and off the track. Police may be involved if required.
  • Any violent or antisocial behaviour by anyone inside the venue will not be tolerated. This will result in your wristbands being removed and being escorted out of the venue by security, and reported to the police if necessary with no refunds.
  • Any person caught driving or attempting to drive a vehicle on the track without the correct wristband or scrutineering stickers will cause the vehicle owner to lose their track access for the weekend, and stickers will be removed. Participants are responsible for your own actions/behaviours as well as your passengers.

By submitting your entry online, you hereby confirm and warrant and agree to be bound by the following terms and conditions in favour, and for the benefit of, HDMP (Hampton Downs Motorsport Park), HDMPE (All Employees of Hampton Downs Motorsport Park, Downtime Entertainment and 4 & Rotary Promotions:

  1. I have not consumed any alcohol or other drugs or substances which may affect my ability to drive, for the period of twelve (12) hours before signing this indemnity form.
  2. I will comply with the Occupational Safety and Health Regulations provided to me by HDMP or HDMPE at all times.
  3. I will at all times comply with the instructions of the HDMP, HDMPE, Downtime Entertainment and 4 & Rotary Promotions employees and agents.
  4. I will exercise all due care and will at all times comply with the Safety Regulations of the Hampton Downs Motorsport Park.
  5. I understand that the Hampton Downs Circuit Manager or any of their employees or agents may terminate and prohibit my access to the facility if I breach any of the terms in this indemnity form.
  6. I will be responsible for and will pay to make good any damage I may cause, whether deliberately or otherwise, to any property of Hampton Downs Motorsport Park.
  7. I will not hold HDMP, HDMPE, Downtime Entertainment, 4 & Rotary Promotions responsible for any damage, injury or death caused by mechanical failure or otherwise of any vehicle supplied by those parties, whether directly or through a sub-contractor, or due to the state of the Hampton Downs Circuit.
  8. I understand that in consideration of HDMP granting me permission to use the Hampton Downs Circuit I warrant all of the above and will indemnify HDMP, Downtime Entertainment, 4 & Rotary Promotions and together with their employees, directors, officials, representatives and agents from and against all actions, claims, costs, expenses and demands in respect of death, injury, loss or damage to person or property however caused, arising out of or in connection with my use of a vehicle and the Hampton Downs Circuit, including claims by third parties, notwithstanding that such claims may have been contributed to by the fault or negligence of HDMP, HDMPE, Downtime Entertainment and 4 & Rotary Promotions.
  9. From time to time, sponsors and exhibitors may have special deals and promotions available for competitors and entrants from this event. We may be in touch via email or text which you can unsubscribe from at any time.

Hampton Downs release and waiver of liability assumption of risk and indemnity agreement.

Participant Release, Waiver and Indemnity – In consideration of being permitted to participate in any way in the above-named event as directed by the relevant officials at the Hampton Downs Motor Sports Park, as the participant I hereby freely, voluntarily, and without duress acknowledge, agree and represent that I:

Understand that my presence at the above-named event is entirely at my own risk.

Agree to save harmless and keep indemnified Hampton Downs (NZ) Limited (“Hampton Downs”) and its parent, subsidiary and affiliate companies (including the land owner) and their respective directors, officers, employees, contractors, and the respective sanctioning organisations, officials, track operators, officials, car owners, drivers, instructors, pit crews, rescue personnel, promoters, sponsors, fellow participants, servants, representatives, agents, and volunteers (collectively the “Released Parties”) from and against all losses, actions, claims, expenses and demands in respect of my death, injury, loss or damage to my property or to any other persons whatsoever howsoever caused arising out of or in connection with the this indemnity or my taking part in this event notwithstanding that such death, injury, loss or damage may have been contributed to or caused by the negligence of Hampton Downs (NZ) Limited (“Hampton Downs”) and its parent, subsidiary and affiliate companies (including the land owner) and their respective directors, officers, employees, contractors, and the respective sanctioning organisations, officials, track operators, officials, car owners, drivers, instructors, pit crews, rescue personnel, promoters, sponsors, fellow participants, servants, representatives, agents, volunteers or any other person.

Releasing Parties – means and includes the undersigned as well as the undersigned’s spouse, children, parents, guardians, heirs, next of kin, and any legal or personal representatives, executors, administrators, successors, assigns, or anyone else who might claim or sue on the undersigned’s behalf.

Event – means any motor sports activities or services at the Hampton Downs Motor Sports Park Circuit which are organised or conducted by Hampton Downs or are permitted or approved by Hampton Downs or otherwise under the responsibility/control of Hampton Downs.

Acknowledge that I must obey the instructions of the Officials of the day and the instructor/driver of the motor vehicle I am a Rider, Driver or Passenger in.

Confirm that I have been briefed by Officials on basic event safety procedures and how to wear and subsequently uncouple the safety harness fitted to the vehicle or vehicles that I will ride in during the event.

Acknowledge that participation in this event requires physical stamina, motor coordination, and mental alertness and I hereby attest that I have No known health-related reasons or problems, to include physical or mental limitations, that preclude or restrict my participation and will not use any form of alcohol, prescription or non-prescription drugs that could impair my performance in this event. In addition, I attest that I have the skill and balance necessary to drive a vehicle/ride a bicycle and I am capable of sustaining moderate physical exertion over a period.

Acknowledge, agree, and represent that: I understand the nature of the activity and that I am over 18 years of age, qualified, in good health and in proper physical condition to participate in or observe such activity. I further agree and warrant that if at any time I believe conditions to be unsafe for myself, I will immediately discontinue further participation in the activity. I understand that motor sports, including the use of high performance street cars, race cars, motor bikes or go karts on a race track is an inherently dangerous activity, and accept any and all injuries I may sustain as I participate, attend, volunteer, sponsor, enjoy or work at this activity.

Acknowledge and understand that, as a participant, I may have access to drive a high-performance street car, race car, motor bike or go kart. As such, I undertake upon myself to fully indemnify Hampton Downs (NZ) Limited to the greatest extent allowed by law for any and all damages, regardless of nature and/or cause, that I may wilfully or recklessly contribute to. This includes mechanical and body damage to the vehicles due to my incorrect operation of the same, as well as my failure to follow proper procedures.

Certify that the vehicle being used is up to Warrant of Fitness Standards or meets current New Zealand competition standards.

Acknowledge and agree to comply with the safety rules and regulation provided to me by Hampton Downs or its employees and agents at all times, including the wearing of full safety clothing, helmet, footwear and other personal protective clothing and equipment at all times whilst required.

Acknowledge and understand that the Hampton Downs Circuit Manager or any of other Hampton Downs employees or agents may terminate and prohibit my access to the facility if I breach any of the terms in this indemnity form.

Acknowledge and agree that I will be responsible for and will pay to make good any damage I may cause, whether deliberately or otherwise, to any property of Hampton Downs (NZ) Limited.

Acknowledge that participation in this event requires physical stamina, motor coordination, and mental alertness and I hereby attest that I have No known health-related reasons or problems, to include physical or mental limitations, that preclude or restrict my participation and will not use any form of alcohol, prescription or non-prescription drugs that could impair my performance in this event. In addition, I attest that I have the skill and balance necessary to drive a vehicle/ride a bicycle and I am capable of sustaining moderate physical exertion over a period.

Consent to the details contained on this form and my photograph, video, voice and/or likeness being held and used by Hampton Downs (NZ) Limited (“Hampton Downs”) and its parent, subsidiary and affiliate companies now and in the future for the purpose of promoting and running events concerned and all associated legal and administrative purposes. I acknowledge my right to access and correction of this information. This consent is given in accordance with the Privacy Act 1993.